Paperiton ADF - Add Documents Automatically to DMS

Paperiton ADF is an Automated Document Feeder for Paperiton Document Management System. It is an optional component of the system.

Paperiton ADF is used to automate document addition to the DMS according to your  business rules. The rules are defined once, and after that, the operation of the ADF is automatic.

Paperiton ADF is the right solution for the automated document addition when...

• Large numbers of paper documents are scanned and need to be saved to the document management system
• Documents are created as output of another computer system, and you want to make those available via the DMS as cost efficiently as possible
• Consistent high quality of meta information is required
• Large number of documents should be handled and added consistently

Where do the documents come from?

It really does not matter where the document comes from, or what system or application has created it. What matters is that it is placed in a way or another into a file system directory configured for the ADF handling.

A typical scenario is that paper documents are scanned as a batch and the resulting documents need to be stored in the Document Management System, according to pre-defined rules.

The documents could also be output from some other computer system, including UNIX or AS/400. The contents could be reports, letters or virtually anything, produced by an already existing system somewhere in your environment.

One possible usage of the ADF is to save nightly reports created as a batch to DMS, and to handle the distribution of those from the Document Management System. In this way, the reports will create a series, safely stored within the DMS, and the users will get the reports fast and easy, without the need to re-run those again and again.

Added Values of Paperiton ADF

Having consistently handled documents faster available from the document management system makes the end-user experience very smooth and users can expect what happens on a daily basis. As a result, the users can focus on their actual work better and more efficiently.

Less work, more results

The main concept of Paperiton DMS is to save as much as possible "user effort" in "administrative" steps of document handling, while allowing for more time for the contents of the documents, and how those documents are used to improve your business performance.

High quality of document meta information

When a document is added to Paperiton DMS with the Automated Document Feeder, you can be assured that all document meta information for new content is defined according to your rules, always. The result is high-quality content stored in the DMS, a pre-requisite of valuable document management in your organization.

Linking documents to original information

If meta information is available from the original system, like for instance customer numbers or codes, or project numbers, that can be used as a value of a document meta code as needed, linking the document now stored inside Paperiton DMS to the external system and its data.

Giving the document handling a jump-start

The handling of the document added by Paperiton ADF can be started automatically. The document can be made into a final version disallowing modifications, it can be routed to a certain user, or added to a Document Process, and so on.